Below is a copy of the documents you will sign when booking a retreat. Please read the information below carefully and thoroughly before booking. The completed and legally signed DocuSign documents are required before your booking can be confirmed. Additional releases may be required depending on retreat offerings.
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Terms and Conditions
Hold Harmless Waiver
Consent And Release For Use Of Photographs and Images
Please read the information below carefully and thoroughly before booking. Your completed and legally signed DocuSign documents are required before your booking can be confirmed. At this time, we do not offer alternative methods. Wild Women Hawai'i will contact you within 24 hours after your completed registration to confirm your eligibility and participation in the event. Failure to complete the forms may result in a refund according to the refund policy. By booking, you agree to be bound by these Terms and Conditions that govern the relationship, the cancellation policy, and limitations of liability. These Terms and Conditions affect your rights and designate the governing law and forum for the resolution of any and all disputes. Please read them carefully as you will be bound by them. These Terms shall
constitute the entire agreement between Wild Women Hawai'i LLC ("Wild Women Hawai'i") and the participant relating to the subject matter herein and shall constitute a binding agreement.
Cancellation Policy
* 80% refund of the total for cancellation 60+ days before the event start date.
* 50% refund of the total for cancellation 45-59 days before the event start date.
* 0% refund for cancellation 0-44 days before the event start date.
You are entitled to a full refund if the event is postponed and not rescheduled within 90 days of the postponement.
You are entitled to a full refund if the event is canceled and not rescheduled by Wild Women Hawai’i within 90 days of the cancellation.
There are no exceptions to the Cancellation Policy. CFAR (Cancel For Any Reason) trip insurance is highly recommended in case you have to cancel due to unforeseen circumstances.
I agree to the Cancellation Policy:
Terms and Conditions
By attending this event, I agree to the following:
1. Refusal to sign the documents via DocuSign, including Terms & Conditions and Releases, will result in the cancellation of my booking according to the Cancellation Policy.
2. I understand violations of the terms and conditions of this agreement may result in immediate excusal from the event without a refund.
3. I understand this event is intended as a safe space for adult women.
4. I understand guests and pets will not be allowed into the event area at any time.
5. I understand this is a rain-or-shine event.
6. I understand this event is free from alcohol, drugs, vaping, and smoking.
7. I understand this event is free from all weapons.
8. I understand that bullying is not allowed and that we all have the responsibility to create a welcoming environment.
9. I understand this is a closed retreat and that I am asked to put aside the time to experience the whole retreat, from welcome to closing, without leaving or coming and going. Not only is this beneficial for me, but it also maintains a safe, nurturing space for everyone throughout the retreat.
10. I agree to maintain the confidentiality of all information shared by all attendees during the event. The information shared may be sensitive and proprietary, and I agree not to disclose it to anyone without written permission from Wild Women Hawai’i.
11. I understand Wild Women Hawai’i’s copyright policy requires legal written consent for any reproduction, distribution, or utilization of its activities, ideas, and information shared in its events.
12. I understand photography and the recording of any persons other than myself involved in the event are not allowed. Wild Women Hawai’i may take photos or arrange for a trusted photographer, and I am welcome to share images that Wild Women Hawai'i shares in public.
13. I am encouraged to disconnect from my phone as much as possible and give myself an electronics retreat.
14. I will leave my phone on silent or shut down throughout the event.
15. I understand that I am encouraged to leave work behind during the event. If I must tend to work in any way, I will do so privately.
16. I understand that religious and political indoctrination and debate are unwelcome at all Wild Women Hawai’i events.
17. I understand that women-empowered rituals, ceremonies, songs, and/or chants may be included at this retreat.
18. I understand this event is a network-free environment.
19. I will not discuss, share, or market my products or services in any way in the event space at any time.
20. If I contribute my product to the Scholarship Closet and/or Craft Corner, I will not take advantage of the opportunity to discuss or market my products or services in any way in the event space at any time.
21. I will not request or accept money for products or services in the event space at any time.
22. I understand I can contribute my product to a Sisterhood-Sharing Bag at the retreat, which will be given to each participant on their way home to open once they are home. This allows us to support one another’s endeavors once the retreat has ended and we've gone home without taking energy from the trusting flow collectively created during the retreat.
23. If I participate in the Sisterhood-Sharing Bag, I agree to leave my products with the facilitator upon arrival at the retreat. I will not directly distribute them in the event space at any time.
24.I understand that if I refuse to respect the networking policy, I may either be asked to leave or I will not be invited back to future events.
25. I agree not to solicit, share, or otherwise obtain contact lists for business purposes during the retreat. I am welcome to add my business card to the Sharing Bag.
26. I understand food at this event will be processed in a kitchen that produces dishes with milk, wheat, soybean, tree nuts, peanuts, eggs, and egg products.
27. I understand my dietary restrictions must be communicated on the registration form when booking. Because of the preparation needed, last-minute requests cannot be accommodated.
28. I understand the schedule is subject to change without notice.
29. I understand this event includes outdoor physical activities. I am trusted to know my limits and plan accordingly.
30. I agree to abide by all rules and safety guidelines required by the venue and location where this event will take place.
31. I understand activities cannot be guaranteed if conditions are deemed unsafe.
32. I am voluntarily participating in all activities entirely at my own risk.
33. I am responsible for my own medical insurance and medical bills in an emergency.
34. I understand that 911 may called against my will if deemed necessary and I will be fully responsible for any charges or liabilities.
35. I agree to contact Wild Women Hawai’i with full disclosure before booking if I have medical or other conditions that might affect my or others' safety and enjoyment of the event.
36. If my health changes between the time of booking and the event, I will notify Wild Women Hawai’i of these changes before the day of the event.
37. I agree to be financially and legally responsible for any damage or injury I cause during the event.
38. As part of Wild Women Hawaii’s commitment to fostering sisterhood, I agree to attend all Sharing Circles, rituals, and ceremonies during the retreat.
39.Depending on the retreat and accommodation, I understand a bed-sharing discount may be available, but it is not guaranteed. If available, both party's bookings must be completed on the same day or I will need to repay the discount.
40. I understand discounts cannot be honored or refunded after booking.
41. I will not ask for a discount after booking.
42. I understand special requests of any kind do not form part of this agreement, and therefore, Wild Women Hawai'i is not liable for not providing these requests.
43. Wild Women Hawai’i reserves the right to refuse service.
44. I understand this event is not designed to explore Hawai’i. I am encouraged to rent a car and/or explore beforehand.
I agree to the Terms and Conditions:
Hold Harmless Waiver
In consideration of the risk of injury while participating in Wild Women Hawai'i Events
(the “Activity”), and as consideration for being allowed to participate in the Activity, I
hereby, for myself, my heirs, executors, administrators, assigns, or personal
representatives, knowingly and voluntarily enter into this waiver and release of liability
and hereby waive any and all rights, claims or causes of action of any kind whatsoever
arising out of my participation in the Activity, and do hereby release and forever
discharge Wild Women Hawai’i LLC, affiliates, managers, members, agents, attorneys,
staff, volunteers, heirs, representatives, predecessors, successors, and assigns, for any
physical or psychological injury, including but not limited to illness, paralysis, death,
dismemberment, damages, economical or emotional loss, that I may suffer as a direct
result of my participation in the aforementioned Activity. I am voluntarily participating in
the aforementioned activity and I am participating in the activity entirely at my own risk.
I am aware of the risks associated with traveling to and from as well as participating in
the activity, which may include but are not limited to, physical or psychological injury,
pain, suffering, illness, disfigurement, and temporary or permanent disability. I
understand that these injuries or outcomes may arise from my own or others’
negligence, travel conditions, or the activity location's condition. Nonetheless, I
assume all related risks, both known or unknown to me, of my participation in this
activity, including travel to, from, and during this activity. I agree to indemnify and hold
harmless Wild Women Hawai’i LLC against any and all claims, suits, or actions of any
kind whatsoever for liability, damages, compensation, or otherwise brought by me or
anyone on my behalf, including attorney fees and any related costs. This Agreement
was entered without duress or coercion and is to be interpreted as an agreement
between two parties of equal bargaining strength. Both the Participant and Wild
Women Hawai’i LLC agree that this Agreement is clear and unambiguous as to its
terms, and that no other evidence will be used or admitted to alter or explain the terms
of this Agreement, but that it will be interpreted based on the language in accordance
with the purposes for which it is entered into.
By participating in this event, I acknowledge the contagious nature of COVID-19 and
other illnesses and voluntarily assume the risk that I may be exposed to or infected by
COVID-19 or other illnesses by attending the activity and that such exposure or
infection may result in personal injury, illness, permanent disability, and death. I
understand that the risk of becoming exposed to or infected by COVID-19 or other
illnesses during this activity may result from the actions, omissions, or negligence of
myself and others, including, but not limited to volunteers and program participants
and their families. I understand and agree that this release includes any Claims based
on the actions, omissions, or negligence of Wild Women Hawai’i LLC whether a
COVID-19 or other infection occurs before, during, or after participation in any Wild
Women Hawai’i event.
I agree to the Hold Harmless Waiver:
Consent And Release For Use Of Photographs and Images
I hereby give Wild Women Hawai’i and its respective employees, agents, contractors,
and assigns, the irrevocable and perpetual right, consent, and permission to use, re-
use, publish, and re-publish, create digitized images of, adapt, distribute, transmit, and
exhibit any photographs, slides, videotape, electronically created media, other film
images, and/or other likenesses or media, now known or hereafter to become known,
taken of me during my participation in this Wild Women Hawai’i event. The
photographs and/or images may be used in whole, or in part, individually or in
conjunction with other images in any medium and for any purpose, including, but not
limited to illustration, promotion, and advertising of the events and programs, and other
marketing programs related to promoting Wild Women Hawai’i. I hereby release, waive,
and discharge Wild Women Hawai’i from any and all claims, actions, loss, demands, or
liability arising out of, or in connection with, the use of the photographs and/or images
in any of the media described hereinabove.
I agree to the Consent And Release For Use Of Photographs and Images:
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