To ensure the safety of our container and the sustainability of this offering, below are the terms of this retreat. These terms are not just legalities; they are the boundaries that protect your experience, the privacy of the women joining us, and the spirit of the land in Hilo. Please review them so you can arrive with a clear heart and full presence.

 

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Wild Women Hawai’i LLC: Retreat Terms & Consent
Retreat: Her Blue Body: An Ocean-Based Immersion Retreat for Women
Dates: August 9-12, 2026
Location: Hilo, Hawaiʻi

This Agreement is between Wild Women Hawai’i LLC (“Host”) and the undersigned Participant. To ensure the integrity of our somatic container and the sustainability of this offering, please review and initial each section.

1. Payments & Cancellation
Non-Refundable Deposit: A $500 deposit is required to secure your space. This deposit is earned upon receipt to cover administrative costs and the reservation of your place; it is non-refundable and non-transferable under all circumstances.
Final Balance: The remaining balance is due no later than June 10, 2026. Failure to pay by this date will result in the forfeiture of your deposit and the release of your space.

Participant Cancellation:

• 90+ days prior: Full refund of the balance paid minus the $500 deposit.

• 60–89 days prior: 50% refund of the balance paid minus the $500 deposit.

• 0–59 days prior: No refunds or credits will be issued due to advanced planning and fixed costs.

 

Host Cancellation & Force Majeure: If Wild Women Hawai‘i LLC cancels the retreat for reasons within our control (e.g., low enrollment), you will receive a 100% refund of all amounts paid. In the event that the retreat is made impossible, illegal, or commercially impracticable due to "Force Majeure" (acts of nature, volcanic activity, government travel restrictions, or other events beyond our reasonable control), Wild Women Hawai‘i LLC will issue refunds to the extent that we are able to recover funds from our vendors. Upon such refund, the Host shall have no further liability to the Participant.
 

Insurance: Because we cannot guarantee a 100% refund in Force Majeure scenarios, we strongly recommend Cancel For Any Reason (CFAR) travel insurance. We are unable to make exceptions to our refund policy for personal emergencies, illness, or travel disruptions.

2. The Retreat Container
A Rooted Experience: This is a closed retreat. To maintain the sensory process, participants are expected to remain on-site for the duration and be present for scheduled sessions.
 

Substance-Free & Sensory Aware: This is a substance-free environment (no alcohol, drugs, smoking, or vaping). Please refrain from strong perfumes or fragrances to honor those with sensitivities.
 

Digital Detox & Presence: To maintain the confidentiality of our shared space and protect the inward nature of our work, phone use is strictly restricted during all facilitated circles and group ocean therapy. At all other times, we encourage a digital detox; please ensure devices are set to silent or shut down. If you must check your device, we ask that you do so in the privacy of your room to preserve the presence and stillness of the collective environment.
 

Cultural Kuleana: We honor Native Hawaiian culture. Non-indigenous participants are asked to observe local protocols with humility and refrain from leading traditional Hawaiian practices (hula, oli, etc.).
 

Non-Commercial Sanctuary: To ensure this remains a space for deep internal work rather than external transaction, this is a non-commercial and non-proselytizing space. The marketing, sales, or promotion of business offerings, religious views, or political agendas is not permitted. This includes the distribution of business cards, mailing lists, or products. We ask that you leave your "professional hat" at the door to fully inhabit your somatic experience.

3. Physicality & Assumption of Risk
Ocean & Terrain: This retreat involves walking on uneven volcanic rock, navigating stairs, and being in the ocean. You confirm you can tread water comfortably in an open-water environment.
 

Risk: You voluntarily assume all risks related to outdoor activities, including exposure to natural elements and contagious illnesses (such as COVID-19).
 

Medical Authorization: In the event of a medical emergency, you authorize the Host to secure necessary medical treatment at your expense.
 

Liability Release: You release and hold harmless Wild Women Hawai‘i LLC, its owners, and contractors from any liability for injury, illness, or loss arising from your participation.
 

Scope of Practice: This is a sensory and personal growth experience. It is not a substitute for professional medical or psychological treatment.

4. Confidentiality & Intellectual Property
Confidentiality: Personal stories shared in circle are sacred and must not be shared outside the retreat.
 

Privacy & Photography: To ensure a safe space for deep, internal work, photography or video of other participants is not permitted. By attending, you consent to the Host taking occasional, non-intrusive photos or videos. These will be captured mindfully to ensure they do not disrupt the retreat’s purpose or your personal process. If you prefer not to appear in any images, please notify the Host during the registration process.
 

Proprietary Process: All materials, unique ceremonies, and somatic processes shared during Her Blue Body are the intellectual property of Wild Women Hawai‘i LLC. By participating, you agree not to record, repurpose, or commercially replicate the retreat curriculum, facilitation methods, or format for your own professional offerings.

I have read and signed the Wild Women Hawai’i LLC: Retreat Terms & Consent document and agree to its terms. By signing below, I confirm that I have read, understood, and agreed to these Terms of Care in full.

Signature: _______________________________________ Date: ___________
Printed Name: ____________________________________